Staff Accountant – Accounts Receivable

Title: Staff Accountant – Accounts Receivable
Location: Downtown St. Louis, MO

Company Overview

With over 30 years of experience, PohlmanUSA provides the most accurate, reliable, technologically advanced court reporting and litigation services. We have built our skills, technology, and vast resources in asbestos litigation, while diversifying and applying our strengths, allowing us to handle all types of mass tort and complex general litigation.

Everything PohlmanUSA does, discovery through trial, comes with our award-winning concierge-level of service. We pride ourselves on our ability to innovate and customize services based on client needs and feedback. When we say, “We’re Always Listening®,” we are not just referring to court reporting – we pay close attention to our clients, often anticipating their needs. We listen to our internal team who work closest with our clients, so we can refine and improve our services. Pohlman continuously evolves to be more valuable to our clients.

Summary Job Description

The primary responsibility of the Staff Accountant – Accounts Receivable role is to manage and monitor the accounts receivable and collection efforts of the organization.  There will be an opportunity for growth and exposure to other areas of accounting once the Staff Accountant-Accounts Receivable essential duties and responsibilities have been mastered.  This position reports to the Controller.

Essential Duties & Responsibilities

  • Apply cash receipts to customer account balances & reconcile on a daily basis.
  • Monitor client accounts receivable related inquiries and resolve disputes & discrepancies.
  • Review & analyze accounts receivable aging report on a weekly basis.  Complete collection related activities including client calls and the mailing of statements & overdue letters.
  • Initiate direct one-on-one communication with clients regarding the status of overdue accounts.
  • Complete additional collection related activities for significantly overdue accounts.  Propose collection related next steps which include instituting daily/weekly callbacks, monitoring COD status in company systems, proposing payment plans, etc.  When all internal collection efforts have been exhausted, draft correspondence to collection agency/attorney.
  • Input collection related correspondence into collection note logs in company systems.
  • Process credit card transactions on a timely basis.
  • Track & maintain secure order forms including credit card authorization processing.
  • Process and monitor COD invoices.
  • Update written procedures related to the collection & accounts receivable processes.  Develop recommendations for process improvement.
  • Special projects as assigned by supervisor.

Qualification Requirements

  • 2-3 years of accounting experience required which includes at least one year of experience with accounts receivable.
  • Experience with working and managing third party vendors who assist with collection efforts.
  • Excellent customer service, verbal communication, interpersonal and organizational skills.
  • Strong computer skills including proficiency in Microsoft Office computer applications including Excel, Word and Outlook.  Experience with QuickBooks and Reporter Base software a plus.
  • Ability to work successfully in a team environment.
  • Self-starter, highly motivated and committed.
  • Excellent attention to detail.
  • Ability to maintain confidentiality of sensitive documents and projects.
  • Exceptional attendance record.
  • Legal industry experience from an accounting/collections perspective a plus.

Education

  • Bachelor Degree in accounting or equivalent accounting experience required.

Benefits

We value our employees’ time and efforts. Our commitment to your success is enhanced by our competitive compensation and extensive benefits package.

Plus, we work to maintain the best possible environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative environment where each person feels encouraged to contribute to their processes, decision, planning and culture.

PohlmanUSA is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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