Why You Should Go Paperless

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Transcripts, records and other case documents. Attorneys are responsible for a multitude of lengthy legal documents and the paper stacks up quickly. In today’s digital world it is easier, more efficient and more secure than ever to say goodbye to hauling countless files to depositions and trials. So if you’ve been considering going paperless with an electronic filing system – this article is for you.

Save time and money.

Printing is costly especially when printing documents in bulk. And, once files are printed, you have to properly organize and store them which not only takes time, but also requires physical storage. Investing in an electronic filing system will reduce labor costs and free up office space. You won’t have to spend hours (or even minutes) looking for a particular document. With online document storage you can simply locate it by date, title, or keywords.

Be eco-friendly.

Reliance on digital files allows your firm to remain environmentally conscious. Think fewer trees cut down for paper and fewer ink cartridges in landfills. An electronic filing system is an investment that you and your employees can feel good about.

Secure your information.

Electronic filing systems have actually become more secure than paper systems. Even with an appropriate paper security system in place, there is still room for human error like forgetting to return an important document to its file. When files are digitally stored, a strict access system is in place to prevent any potential hacks and your files are backed up and protected from physical loss.

Gain instant access.

Clients also benefit from the switch to an electronic-filing system. You can instantly access files online and provide your client with their own level of access. Everyone can view their files on their own time, offering convenience all around.

So, when you are ready to go paperless, contact us here or at 877-421-0099. We’ll show you the Power of Pohlman and the technology that gives you secure access to an organized, historically robust repository of records, transcripts and exhibits.

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What to Look For in a Records Retrieval Provider

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Retrieving records is an imperative part of the discovery process. Properly retrieving your records can lead to evidence needed to prove or disprove if an injury occurred, the defendant’s responsibility, plaintiff’s out of pocket costs, and the total amount of damages owed.

Because finding the right records retrieval partner is critical to your case, here are some key things to look for:

Experience. More reliable providers have been operating for more than one year. A partner with experience means they are more likely to know how to handle any problems that may arise. To gain insight into their experience level, some questions to ask may be: How long have you been in business? How many records do you collect per month?

Expertise. Some record retrieval agencies operate within specialties. Those collecting multiple types of records will expand a provider’s level of expertise. To determine if they can access the right information for your case, you may ask: What type of records have you previously collected?

Speed. A strong provider should be able to deliver within the industry average turnaround of 30 days or less. It is important to consider the promptness as you can’t afford delays. You’ll want to know: What is your average turnaround? Do you offer expedited delivery? Will I have online access to my information?

Dedication. You want a partner and team you can trust to be responsive to all of your needs. Will the team in charge of your records be in contact throughout the process?

Confidentiality. Records contain sensitive information, so it is of utmost importance that your provider takes security and confidentiality seriously. A strong provider should be employing data encryption ensuring HIPAA compliance at every stage. To be confident in your choice, you’ll want to ask about their policies and procedures to ensure security.

Click here to learn about the Power of Pohlman and how we provide the service, experience, expertise, security and speed needed from a records retrieval partner.

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How Improved Web Tools Aid the Discovery Process

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After nearly 30 years in business, and with over 100,000 transcripts, PohlmanUSA has built one of the largest asbestos-related case repositories available to those in the legal profession.

As a technology-driven company providing court reporting and litigation support, it is imperative that PohlmanUSA’s clients have an efficient search tool to maximize the effectiveness of having such a vast repository.

Finding the RIGHT transcript to support your case is critical to the discovery process. Enter MyCaseTRAKS™ which has become the go-to transcript web tool for clients. PohlmanUSA listened closely to their clients on how to improve this product and as a result, these recent enhancements have made MyCaseTRAKS™ better than ever.

With word index on MyCaseTRAKS™ you can see how many times a keyword is mentioned in a transcript, so you can be sure that the testimony you buy keeps your case on track.

PohlmanUSA’s new search inside feature allows you to view more pages and search more content so you can be even more confident about your transcript purchases.

To learn more about how MyCaseTRAKS™ can assist in the discovery process, click here or contact marketing@pohlmanusa.com.

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